Office 365 to Google Workspace migration is the process of transferring an organization's email, contacts, calendars, documents, and other business information from Microsoft 365 to Google's cloud productivity platform. Microsoft 365, previously known widely as Office 365, uses services such as Exchange Online, OneDrive, SharePoint, and Microsoft Teams. Google Workspace provides Gmail, Google Drive, Google Calendar, Google Contacts, Google Meet, and other collaboration tools. Although both platforms support everyday business operations, their storage structures, permissions, file formats, and collaboration features work differently.

A successful migration involves much more than copying files from one cloud platform to another. You need to determine which information should move, prepare the destination accounts, map existing users, test the migration process, and verify the transferred data. For example, an employee's Exchange Online mailbox might contain years of messages, calendar appointments, attachments, and contacts. Those items must be handled carefully so the employee can continue working without losing important business information. Google's official migration documentation describes supported approaches for transferring content from Microsoft Exchange, SharePoint, and OneDrive, but the method and supported data depend on the source service and migration tool.

What Data Can You Migrate?

Before choosing a migration method, identify the types of information your business needs to transfer. Not every Microsoft 365 feature has an exact equivalent in Google Workspace, so some content may require conversion, restructuring, or a separate migration process.

Microsoft 365 source	Google Workspace destination	Key consideration
Exchange Online mailboxes	Gmail	Check email folders, attachments, dates, and supported message properties.
Outlook contacts	Google Contacts	Validate contact fields and duplicate entries.
Outlook calendars	Google Calendar	Check recurring meetings, attendees, time zones, and shared calendars.
OneDrive for Business	Google Drive	Review ownership, folder structure, sharing permissions, and file compatibility.
SharePoint document libraries	Google Drive or shared drives	Plan site structure, permissions, metadata, and destination ownership.
Microsoft Teams files	Google Drive or shared drives	Files may reside in SharePoint or OneDrive, while chats and collaboration features need separate consideration.
Microsoft 365 groups	Google Groups or other Google collaboration tools	Membership, roles, conversations, and group functions may not map directly.

The table provides a planning guide rather than a guarantee that every item will transfer automatically. Supported content depends on the chosen migration method, configuration, licensing, and any source-specific restrictions. Check the current documentation for each workload before committing to a migration scope.

 

2. Why Do Businesses Migrate from Microsoft 365 to Google Workspace?

Businesses move from Microsoft 365 to Google Workspace for several reasons, including collaboration preferences, IT strategy, operating costs, and employee requirements. An organization that relies heavily on browser-based documents may prefer Google's collaborative editing environment. Another company may already use Google services across departments and want to bring email, calendars, files, and meetings into one environment. Some businesses also undertake this migration after a merger, restructuring, change in ownership, or review of their software subscriptions.

Google Workspace offers Gmail for business email, Drive for file storage, Docs for document creation, Sheets for spreadsheets, and Meet for video meetings. These services are designed to work together, allowing employees to collaborate on shared documents without repeatedly exchanging file attachments. Google Workspace also supports Microsoft Office file formats, although compatibility should be tested for complex spreadsheets, macros, formatting, and specialized documents. Google's migration resources describe options for businesses moving to its platform and emphasize planning the transition around organizational needs.

 

However, switching platforms should not be treated as an automatic improvement. If employees depend on advanced Excel macros, specialized SharePoint workflows, Microsoft Teams integrations, or Microsoft-specific compliance configurations, the organization must evaluate the impact before migrating. A sound business case compares subscription costs, administration requirements, security controls, employee productivity, and the expense of replacing unsupported functionality. The best decision is the one that fits the company's working practices rather than the one based on a single feature or price comparison.

3. Challenges of Office 365 to Google Workspace Migration

Migration becomes complicated when the source environment contains years of accumulated business data. Mailboxes may include nested folders, large attachments, shared mailboxes, retention requirements, and archived messages. OneDrive and SharePoint can contain millions of files, custom metadata, version histories, unique permissions, and links shared with external users. Simply copying the visible files may not preserve every aspect of how the organization currently works.

A second challenge is the difference between Microsoft and Google collaboration models. SharePoint sites, Teams channels, Microsoft 365 groups, and shared mailboxes do not always have direct equivalents in Google Workspace. A file may migrate successfully while its previous sharing arrangement or workflow no longer functions as expected. Similarly, a Microsoft Office document might open in Google Docs but display differently because of advanced formatting, embedded objects, formulas, or macros. These differences make pre-migration testing essential.

Security and access management also require attention. Administrators must control who can access source data, which Google accounts receive the migrated information, and how permissions are assigned. They should also review data retention obligations, legal holds, regulatory requirements, and any contractual restrictions before moving information. Migration reports and validation checks can help identify missing or unsupported items, but they do not replace a business-led review of important records.

4. Assess Your Existing Microsoft 365 Environment

The first practical step is to create an inventory of your Microsoft 365 environment. Identify all active users, inactive accounts, shared mailboxes, distribution lists, Microsoft 365 groups, Teams workspaces, SharePoint sites, and OneDrive accounts. Record the amount of data stored in each workload, the number of files and folders, and any known issues involving access or ownership. This information will help you estimate migration effort and avoid discovering important data late in the project.

Your assessment should also distinguish business-critical information from data that can be archived or removed under an approved retention policy. For example, a finance department may need historical invoices and correspondence for auditing, while an inactive project workspace may no longer require migration. Do not delete information merely to make migration faster; first obtain approval from the appropriate business and compliance owners. A documented inventory gives administrators a clear picture of what must be transferred, what requires special treatment, and what can remain outside the migration scope.

Identify Data, Users, and Dependencies

Next, map each source user to a destination Google Workspace account. Confirm that email addresses, aliases, departments, and ownership details are accurate. If the company plans to change its email domain, document the old and new addresses and determine how incoming messages and external contacts will be handled. Also identify applications that rely on Microsoft sign-in, Exchange mailboxes, SharePoint links, or Teams integrations.

At this stage, record the following details for each workload:

• Total data volume and number of users.

• Shared resources and their current owners.

• Required permissions and external sharing arrangements.

• Retention policies, legal holds, and compliance requirements.

• Unsupported features and files requiring manual review.

• Applications and business processes that depend on Microsoft 365.

This assessment becomes the foundation for the migration plan. It also helps you select a suitable migration tool instead of choosing software based solely on a feature list.

5. Create a Migration Plan and Timeline

Once the inventory is ready, prepare a migration plan with defined phases, responsibilities, deadlines, and success criteria. A small business with a few mailboxes may be able to complete its migration in a relatively short period, while a large organization with extensive SharePoint data and complex permissions may need a much longer project. Avoid promising a fixed completion time before reviewing the data volume, API limits, available bandwidth, and required testing.

A practical plan generally includes discovery, destination preparation, pilot migration, production migration, final synchronization, cutover, and post-migration support. Assign an owner to each phase and decide who will approve the results. Include time for resolving migration errors, communicating with employees, and investigating items that cannot be transferred automatically. It is also sensible to establish a change freeze for critical source data near the final cutover, where operationally possible, so fewer updates are made while the last synchronization takes place.

For a clearer schedule, divide users into manageable batches. You might start with an IT team or a small department whose work can tolerate early testing. Once the pilot has passed validation, move the remaining departments according to business priority. Define measurable success criteria, such as the percentage of expected mailboxes migrated, successful access to essential files, and resolution of high-priority errors. A written plan turns a complicated technical exercise into a controlled project with clear accountability.

6. Prepare Google Workspace for Migration

Before transferring any information, configure your Google Workspace environment. Create the organization account, verify your business domain, assign suitable licenses, and enable the services employees will use. Add or provision destination users before importing their information because Google's email import tools generally require the destination accounts to exist. Confirm that Gmail and Google Drive are enabled for the relevant users and that administrators have the permissions needed to authorize the migration.

 

Next, establish a destination structure for files and shared information. Decide which documents belong in individual users' My Drive accounts and which should reside in shared drives owned by the organization. This distinction matters because personal storage and team-owned storage serve different purposes. A document used by an entire department should not remain dependent on one employee's account if the organization needs continued access after that employee leaves.

You should also prepare identity mappings, groups, and security settings. Map source accounts to the correct destination users, determine how former employees' data will be retained, and decide who should manage shared resources. Configure multifactor authentication, administrator roles, external sharing policies, and relevant data protection controls before production migration begins. A well-prepared destination prevents a common problem: successfully transferring data only to discover that the intended employees cannot access it.

Check Google's Current Migration Options

Google's migration tools have changed, so administrators should select the current supported method rather than follow an old tutorial without checking its date. As of October 2026, Google's documentation directs administrators toward the advanced data import tool for Exchange Online and SharePoint Online/OneDrive migrations. Google Workspace Migrate for Exchange Online is scheduled to become unavailable in October 2026, while its SharePoint Online and OneDrive version stopped receiving updates and bug fixes on September 15, 2026.

 

For eligible smaller organizations, Google announced a simplified setup import feature on September 11, 2026, that can copy Microsoft users and business data, including email, OneDrive files, calendar events, contacts, and tasks. Availability and supported data depend on the organization's configuration, so check the current Admin console instructions before relying on this option.

 

7. Choose the Right Migration Method

There are several ways to migrate Microsoft 365 data to Google Workspace. The right option depends on the number of users, the type of information involved, your technical expertise, and the level of control required. Google's built-in tools can be a sensible choice for supported workloads, particularly when administrators want to manage the process within the Google Admin console. For more complex projects, an enterprise migration product or a specialist migration service may offer additional controls, reporting, scheduling, or support for specific data types.

Consider the following comparison before selecting a method.

Migration method	Best suited for	Main advantages	Limitations to consider
Google's built-in data import tools	Supported Microsoft 365 workloads and organizations that want a native approach	Admin-console workflow and supported email or file imports	Feature coverage varies by workload; configuration and import limits apply.
Export and import manual	Small, simple migrations or isolated data sets	Direct control over selected files and records	Can be time-consuming and difficult to audit at scale.
Third-party migration software	Complex projects involving multiple workloads or specialized requirements	May offer centralized management, detailed logs, filtering, and batch processing	Features, costs, compatibility, and supported data must be verified.
Migration consultant or service provider	Large businesses with limited internal resources	Project planning, implementation assistance, and troubleshooting	Adds service costs and requires careful access and security controls.

For email, Google provides an import process for Microsoft Exchange Online that can copy messages and related supported data into existing Google Workspace accounts. For OneDrive and SharePoint, Google provides separate data import methods with their own setup requirements and limitations. You should assess each workload individually instead of assuming that a single tool will move every Microsoft 365 service in exactly the same way.

 

When evaluating third-party software, ask whether it supports your exact source and destination versions, whether it can migrate the required content, and how it reports skipped or failed items. Check whether it supports incremental or delta migrations, how it handles duplicate items, and whether its logs can be retained for auditing. Run a pilot with representative data before purchasing or deploying a tool across the entire organization.

8. Step-by-Step Migration Process

After preparing both environments and choosing a suitable method, carry out the migration in a controlled sequence. Start with a small pilot group, review the results, and then expand to production batches. This approach helps identify permission problems, unsupported content, and mapping errors while the number of affected users is still limited.

A practical execution workflow looks like this:

1. Confirm the migration scope and source-to-destination account mappings.

2. Authorize the required connections between Microsoft 365 and Google Workspace.

3. Configure the relevant import settings and select the data to transfer.

4. Run a pilot migration using representative users, mailboxes, and files.

5. Review reports and resolve issues discovered during the pilot.

6. Migrate the remaining users in planned batches.

7. Perform a final synchronization or delta import where supported.

8. Verify data, access, email delivery, and business-critical workflows.

9. Complete the cutover and provide post-migration support.

Google's advanced import process for Exchange Online supports batch-based copying of email, calendar, and contact data. Its SharePoint Online import process separately supports site and identity mapping. The exact steps depend on the workload, and administrators should follow the current instructions for each source.

Migrate Mailboxes, Contacts, and Calendars

Email is often the first workload businesses prioritize because employees rely on it throughout the working day. Begin by identifying the mailboxes that need to be migrated and matching each source mailbox to its Google Workspace destination account. Review mailbox sizes, date ranges, folder structures, shared mailbox arrangements, and any retention requirements that could affect the migration. Also identify important mailboxes such as finance, HR, customer support, and executive accounts, which may need additional validation.

Configure the selected Google email import method and authorize access to the Microsoft 365 source environment. For the advanced Exchange Online import process, the administrator must meet Google's requirements, and an appropriately privileged Microsoft administrator must approve access. The tool copies supported data rather than deleting or modifying the source mailbox, allowing the original environment to remain available during validation.

 

After the initial import, inspect representative messages from the Inbox, Sent Items, and important folders. Check message dates, sender and recipient information, attachments, read status, and folder-to-label behavior where supported. Gmail organizes messages using labels, so users may notice differences from Outlook's folder-based view even when the underlying email has transferred. Investigate any failed items and confirm that the messages needed for legal, financial, or operational purposes are present.

Contacts and calendars deserve separate testing. Verify that important contacts contain the expected names, email addresses, telephone numbers, and other relevant fields. Check recurring meetings, time zones, meeting invitations, shared calendars, and events that involve external participants. Do not assume that a successful email import means calendars and contacts have also migrated correctly; confirm that each workload is included in the selected migration configuration.

9. Migrate OneDrive and SharePoint Data

Files often require more planning than email because they can be distributed across personal drives, shared folders, SharePoint sites, and Teams-connected document libraries. Begin by identifying the source locations and deciding where each group of files will reside in Google Workspace. Personal working documents will often belong in My Drive, while department-wide or project documents may be better placed in shared drives. Make these decisions before importing data so users do not end up with duplicate files or an unclear storage structure.

Google's advanced data import method supports copying data from SharePoint Online and OneDrive for Business into Google Workspace. Its setup requires an Azure application, destination shared drives where appropriate, and identity mapping for users and groups when needed. The import process copies data without deleting or modifying the original SharePoint content, but not every SharePoint feature is supported.

 

Pay special attention to permissions. A file shared with a team in SharePoint may rely on site membership, Microsoft 365 groups, nested groups, or unique file-level permissions. Google Workspace uses different sharing and group models, so the migration team must decide how access should be recreated. Google's import guidance explains that identity mapping can be used to associate source users and groups with Google Workspace identities.

 

You should also review document compatibility. Microsoft Word, Excel, and PowerPoint files can often remain in their original Office formats in Google Drive, while selected files may be converted into Google Docs, Sheets, or Slides. Conversion can affect complex formatting, formulas, macros, embedded objects, and other specialized features. Test the documents employees use most often, particularly financial spreadsheets, operational templates, and business-critical reports.

For SharePoint sites, create a destination plan for document libraries and shared resources before the transfer. Decide how to organize departments, projects, and long-term records in Google Drive or shared drives. Features such as SharePoint lists, custom site pages, workflows, and specialized metadata may need separate handling because moving files alone does not recreate the full SharePoint environment. Maintain an exception list for unsupported content and assign owners to resolve each item.

10. Verify Data and Test User Access

Data validation is one of the most important parts of the migration. A migration job marked as completed does not necessarily mean that every expected item has arrived in the right place. Some files may be unsupported, some records may fail because of permissions, and some content may require a separate transfer method. Compare the migration reports against your original inventory to identify gaps before users begin relying entirely on Google Workspace.

Start with quantitative checks. Compare the number of source and destination mailboxes, messages, files, and folders where reliable counts are available. Then carry out qualitative checks by opening sample messages, documents, spreadsheets, and calendar events. Confirm that attachments are accessible, file names are correct, folder relationships make sense, and important documents retain the required information. For sensitive records, have the relevant department owner confirm the results rather than leaving all validation to IT.

Access testing is equally important. Ask representative employees to sign in to their Google accounts, open migrated files, use shared drives, send and receive email, and access their calendars. Test external sharing only where it is permitted by company policy. If a user previously depended on a shared mailbox, a Teams file, or a SharePoint link, confirm that the replacement workflow is available and that the user understands how to use it.

Document the results in a migration validation report. Record the expected content, successfully transferred items, failures, unsupported items, corrective actions, and final approval. Keep source data available according to your retention policy until the organization is confident that the migration is complete. This provides a clear record of what was transferred and helps resolve disputes or missing-data reports later.

11. Update DNS Records and Email Routing

Once the destination environment is ready and the migration has passed its checks, plan the email cutover. This is the point when your organization's domain begins directing new incoming messages to Google Workspace instead of Microsoft 365. The process requires careful coordination because incorrect DNS settings can interrupt email delivery or cause messages to reach the wrong service.

Before changing DNS records, verify your domain in Google Workspace and confirm that all intended users have active accounts and licenses. Configure Gmail according to Google's current domain setup instructions, then identify the MX records required for your domain. Review SPF, DKIM, and DMARC settings as well, because these records help receiving email systems authenticate messages sent from your domain. Google's domain setup documentation should be your reference for the exact records and values required for your configuration.

Do not change the MX records until the team is ready to receive new mail in Google Workspace. Coordinate the cutover with the migration schedule, communicate the expected transition window to employees, and ensure that the support team is available. After updating DNS, test incoming and outgoing messages using both internal and external email addresses. Monitor delivery failures, authentication warnings, and messages sent to old mailboxes.

Remember that DNS changes do not transfer historical email. They control how domain-related traffic is directed, while the migration process copies existing data. Keep the old Microsoft 365 environment available during the agreed transition period so administrators can investigate issues and confirm that no important information remains behind.

12. Train Users and Provide Post-Migration Support

Even when a technical migration goes smoothly, employees may need time to adjust to a different working environment. Outlook folders, Microsoft Teams conversations, OneDrive sharing, and SharePoint document libraries do not always behave the same way as Gmail, Google Chat, Drive, and shared drives. Without practical guidance, users may assume that data is missing when it is simply organized differently. Training should therefore be part of the migration project rather than an activity left until the final day.

Prepare short guides covering Gmail labels and search, Google Calendar invitations, Drive sharing, shared-drive access, and collaborative editing in Docs, Sheets, and Slides. Explain how employees should report missing messages, inaccessible files, duplicate documents, or unexpected formatting. Where possible, provide screenshots and examples based on the organization's actual workflows. Arrange additional training for departments that use complex spreadsheets, shared mailboxes, or specialized collaboration processes.

After cutover, establish a support period during which the migration team monitors reported issues and resolves them according to priority. Problems affecting customer communication, finance records, or company-wide access should receive urgent attention. Less critical formatting issues can be handled through a documented follow-up process.

Track support requests to identify recurring problems. If several employees cannot access the same shared drive, the issue may be a permissions mapping problem rather than individual user error. Likewise, multiple reports of missing calendar invitations may indicate a configuration or migration issue that requires investigation. A structured support process helps the organization stabilize its new environment and reduces unnecessary disruption.

13. Common Migration Mistakes to Avoid

One of the most common mistakes is beginning the migration without a complete inventory. If administrators overlook shared mailboxes, inactive users, archived records, or important SharePoint sites, the omissions may not become obvious until after the old environment has been retired. A thorough inventory, combined with approval from data owners, helps prevent this problem.

Another mistake is assuming that all Microsoft 365 features have direct Google Workspace equivalents. Email messages and ordinary documents are often easier to move than specialized workflows, advanced permissions, Teams conversations, or custom SharePoint applications. Identify these differences early and decide whether to replace, rebuild, archive, or retain the relevant functionality.

Organizations should also avoid migrating every department at once without testing. A pilot migration can reveal problems with account mapping, data compatibility, permissions, and import settings before they affect hundreds of employees. Skipping validation or failing to review error reports can leave incomplete data undiscovered. Google provides migration guidance and reporting features to help administrators assess supported content and investigate import issues.

 

Other mistakes include changing DNS too early, failing to communicate with employees, and cancelling Microsoft 365 subscriptions before confirming that the migration is complete. Retiring the source environment prematurely can make it harder to retrieve missing information or investigate unexpected results. Keep the source available for an appropriate period, following your legal, security, and retention requirements.

14. Best Practices for a Smooth Migration

A well-managed migration follows a repeatable process rather than relying on last-minute decisions. Start by documenting the migration scope, assigning clear responsibilities, and identifying the people who will approve each stage. Choose migration tools based on their current support for your workloads, and test the selected method with representative data before expanding it across the organization.

Use a phased approach when the business has multiple departments or large volumes of information. Migrate a pilot group, review the results, and use what you learn to improve the production plan. Schedule high-risk workloads carefully, and avoid major changes to source data during the final synchronization window where possible. Maintain a clear record of migration errors and corrective actions so the team can track progress and demonstrate that important issues have been addressed.

Security should remain a priority throughout the project. Grant administrators only the permissions they need, protect credentials and application secrets, and use approved procedures for authorizing access to Microsoft 365 and Google Workspace. Review destination sharing policies before importing files, particularly when the source environment contains sensitive employee, financial, or customer information.

Finally, make validation an ongoing activity. Check email, files, calendars, contacts, permissions, and essential business workflows rather than relying on a single overall completion status. Retain the source data until the business owners and migration team agree that the new environment is ready. These practices reduce avoidable errors and give employees greater confidence in the new platform.

15. Manual Migration vs. Automated Migration Tools

The choice between manual migration and an automated migration tool depends on the amount of data, the number of users, and the complexity of the project. Manual methods can work for a small number of individual mailboxes or files, particularly when only a limited selection of information needs to be transferred. However, manually exporting, organizing, importing, and checking data becomes increasingly difficult as the project grows.

Automated migration tools can reduce repetitive work by processing multiple users or data sets, applying mappings, recording errors, and providing reports. Depending on the product, they may also offer filtering, scheduling, incremental transfers, and centralized administration. These features are particularly useful when the organization needs to move large mailboxes or extensive file repositories in controlled batches. However, automation does not remove the need to review permissions, unsupported content, and destination compatibility.

Factor	Manual migration	Automated migration
Initial setup	Often simpler for small tasks	May require permissions, application registration, and configuration
Large-scale transfers	Can require substantial staff time	Can process supported data in batches
Error tracking	Often relies on manual records	May provide detailed migration logs and reports
Data selection	Usually controlled item by item	May offer filters and configurable import scopes
Validation	Requires manual comparisons	Reports can support validation, but business checks are still necessary
Best use case	Small, isolated transfers	Larger or more complex migration projects

For many organizations, the best option is a combination of native import capabilities, specialized tools where necessary, and manual handling for exceptions. Evaluate each workload separately and test the selected approach against real business data before committing to a full migration.

16. How Shoviv Can Help with Migration Planning

When an organization needs additional control over a cloud migration, it may evaluate specialist migration software alongside native Google Workspace tools. Shoviv Software develops data migration and management solutions for business environments, including tools for email and cloud data transfers. Depending on the specific source, destination, and product capabilities, migration software may help administrators organize data transfer tasks, manage larger projects, and investigate migration errors.

Before selecting any third-party product for an Office 365 to Google Workspace migration, confirm that it explicitly supports Microsoft 365 as the source and Google Workspace as the destination for the data types you need to move. Check whether it supports Exchange Online mailboxes, OneDrive files, SharePoint content, calendars, contacts, and any additional workloads included in your project. Do not assume that a tool designed for one migration direction or one source-and-destination combination will support the reverse direction.

You can explore Shoviv's available products and services on the official Shoviv website. Ask the vendor to confirm current compatibility, supported data types, permissions handling, reporting features, and licensing before using a product in a production migration. A pilot test is the best way to determine whether the selected solution meets your organization's actual requirements.

The objective is to choose a method that protects business data, provides adequate visibility into the migration process, and fits your budget and technical resources. Native tools may be sufficient for straightforward projects, while more complex environments may benefit from a combination of specialist software and migration consulting.

Visit here: https://www.shoviv.com/microsoft365-to-google-workspace.html

Conclusion

Planning and executing an Office 365 to Google Workspace migration requires careful preparation, appropriate tools, and thorough validation. Start by assessing your Microsoft 365 environment, identifying the data that must move, and mapping users to their Google Workspace accounts. Prepare the destination environment, select a migration method that supports your workloads, and test it with a pilot group before migrating the rest of the organization.

Pay particular attention to email, calendars, contacts, OneDrive, SharePoint, permissions, and business-critical workflows. These workloads have different requirements, and not every Microsoft 365 feature has a direct equivalent in Google Workspace. Use migration reports to identify failures, test user access, plan DNS changes carefully, and keep the source environment available until the transition has been verified.

Google's migration options continue to evolve, so check the latest official documentation before starting a new project. With a clear timeline, realistic expectations, a well-tested migration method, and an effective support plan, your organization can make the transition in a controlled manner while reducing unnecessary downtime and protecting important business information.

Frequently Asked Questions (FAQs)1. How do I migrate Office 365 to Google Workspace?

Start by auditing your Microsoft 365 data, preparing Google Workspace accounts, and choosing the appropriate migration method. Use Google's supported import tools or a compatible third-party solution to transfer email, contacts, calendars, and files. Test a small group first, validate the results, migrate the remaining users, and update email routing when the destination is ready.

2. Can I migrate Office 365 emails directly to Gmail?

Yes. Google Workspace provides an email import tool for Microsoft Exchange Online. Administrators can configure the import in the Google Admin console, authorize the source connection, and copy supported email data into existing Google Workspace accounts. Supported content and limits depend on the selected import method and configuration.

3. Can I migrate OneDrive and SharePoint files to Google Drive?

Yes. Google provides data import methods for OneDrive for Business and SharePoint Online. However, you should review file compatibility, sharing permissions, ownership, metadata, and unsupported features before starting. Some SharePoint functionality may need to be recreated or handled separately in Google Workspace.

4. How long does an Office 365 to Google Workspace migration take?

The duration depends on the number of users, total data volume, mailbox sizes, file counts, network and API limits, and the complexity of permissions. A small migration may take considerably less time than an enterprise project involving many mailboxes and SharePoint sites. Allow additional time for testing, error resolution, final synchronization, DNS cutover, and user training. Estimate the schedule only after assessing the source environment and testing the chosen migration method.

5. Will users lose data during an Office 365 to Google Workspace migration?

Data loss is not an inevitable part of migration, but errors and unsupported features can result in incomplete transfers. Reduce this risk by backing up or retaining source data according to your organization's policies, running a pilot, reviewing migration reports, and comparing source and destination content. Keep Microsoft 365 available until critical data and business workflows have been checked and approved.